How can we submit Expenses Report for a Terminated Employee

Goal:

Can we submit Expense report for a Terminated Employee?

Solution:

Let us see how we can submit Expense report for a Terminated Employee.

We cannot submit Expenses report if employee is terminated under HRMS module.

To enter an Expense report for an employee, the employee has to be Active. 

The expense code looks at the Hire Date and the Actual Termination Date to determine if an employee is Active. The 'Actual' Termination Date entered in HR will be the Termination Date. Generally, you should enter an actual termination date for the employee, after this 'actual' date the employee is no longer an active employee. 

There is workaround to submit Expense Report for this employees is to reactive the employee in HRMS module.

Let see how we can reactive the Employee in HRMS.

Navigation:

HRMS à People à Enter and Maintain

Enter the terminated employee name and click Find button

Click on Other and then select the End Employment and then click on OK button

Change both Actual date and Final Process date 

and save the changes.

The expense code looks at the Hire Date and the Actual Termination Date to determine if an employee is Active. The 'Actual' Termination Date entered in HR will be the Termination Date. The Final Process Date and Last Standard Process Dates are used by HR and Oracle Payroll. Generally, you should enter an actual termination date for the employee, after this 'actual' date the employee is no longer an active employee. 

After changing the termination date, re-enter the expense report, before the Actual and Final Process date and then enter another termination date.